The Scout Group Council is responsible for the administration and support of Scouting in the Scout Group. The Scout Group Council shall meet at least four times a year including one meeting which will be the Annual General Meeting of the Scout Group Council. The AGM has some special responsibilities to fulfil; these are set out in the Rules of Association.
It is important that the Scout Group Council and the Scout Group meets its responsibilities to Scouting in the community and it must also be properly represented at meetings of the Scout County Management Committee.
Functions of the Scout Group Council
The Scout Group Council is responsible for the administration and support of Scouting in the Scout Group. The Scout Group Council shall meet at least four times a year.The functions of the Scout Group Council shall be prescribed by the National Management Committee, but include the convening of an Annual General Meeting of the Scout Group
The National Management Committee may provide for other organisational structures for the Scout Group to support the Scout Group and it’s Programme Sections in the delivery of the Youth Programme and the implementation of the Youth & Adult Involvement Policy of Scouting Ireland.
The members of the Scout Group Council
a) The Group Leader
b) The Group Chairperson
c) The Group Secretary
d) The Group Treasurer
e) The Group Quartermaster/Bo’sun and
f) Up to two other members of Scouting Ireland over the age of 18 years.
The Scout Group Council must agree a set of Standing Orders. Standing Orders are a set of rules that govern the meetings of the Scout Group Council. The Group Secretary, on behalf of the Group Leader, would normally call meetings of the Scout Group Council. The Group Secretary should prepare an agenda for the meeting, in consultation with the members of the Scout Group Council.
It is important at meetings of the Scout Group Council that all members feel that their opinion is valued and respected and that all feel that there is an environment of openness and transparency. This will ensure meaningful decision and debate. While voting may be necessary at Scout Group Council, it is normally considered most appropriate that decisions are reached by consensus, where feasible.